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Role of the Vice President-Elect

Duties of the Vice President-Elect of the Society for Birth Defects Research and Prevention

Revised October 2024

Serve as a Voting Member of Council, including serving as Council Liaison to at least one committee.

Serve on the Program Committee Chaired by the current Vice President. Participate in all Program Committee teleconferences and meetings for the Annual Meeting the year prior to the meeting you are planning, paying close attention to processes.

Review and familiarize yourself with the programs for recent Annual Meetings.

Propose and Chair Council activities as appropriate.

Support the President and Vice President in conduct of their responsibilities and accountabilities.

During the last 4 months in term as Vice President-Elect, begin planning the following year Annual Meeting, as follows:

12-15 Months Prior to the Annual Meeting (while still VP-Elect):

Meet via teleconference with staff to discuss the process and timeline.
Select your Program Committee.
Contact DNTS and OTIS representatives to begin coordinating activities.
Send out the request for session proposals in late February with a deadline date of April 15.
Discuss possible course topics with the current and incoming Chairs of the Education Committee.
Decide on a meeting theme.
Work with staff to develop and finalize meeting artwork.
Convene and chair a series of approximately four teleconferences of the Program Committee, starting in mid-April right after the session proposal deadline. During this teleconference series, work with the Program Committee to decide which sessions will comprise the program, give feedback to session chairs as needed, etc.
Notify session chairs regarding whether their session proposal has been accepted or not.
Chair the Program Committee meeting at the Annual Meeting in June to finalize the preliminary program. Present the list of session topics and meeting dates and location during the Annual Business Meeting.
Work with staff on NIH R13 grant proposal.

Please refer to the Duties of the Vice President of the Society for Birth Defects Research and Prevention for the remaining duties related to Annual Meeting planning.