BDRP is planning an in-person meeting at the Hyatt Regency in Vancouver, British Columbia, with a virtual experience to make remote participation possible in the event a registrant cannot attend in person. What this means in practice is:
- All courses and scientific sessions (symposia, workshops*, platforms, special lectures, and awards presentations) will be livestreamed from Vancouver to those who cannot attend in person. Courses and sessions will also be accessible to registrants on demand for 90 days following the meeting.
- Most speakers plan to present in person in Vancouver. Those who cannot come to Vancouver will present virtually and be included in live Q&A/Discussion.
- Meeting and course registration fees are the same for in-person or remote participation. During registration, you will be asked your expected mode of attendance (in person or remote). Your mode of attendance may be changed up until May 15. Undecided attendees will be required to confirm their mode of attendance by May 15. Please note that the Early Bird Registration deadline is March 31.
- We will be using Cvent’s Attendee Hub again this year, along with its companion mobile event app for our onsite attendees. Registrants can access the Hub to build their schedules, watch and ask questions during live scientific sessions, interact with virtual posters, message and connect with fellow attendees, and access the on-demand catalog. Complimentary Wi-Fi will be available throughout the meeting space for our onsite attendees in Vancouver.
- Registrants who come to Vancouver will have exclusive social and networking opportunities not available to those participating remotely.
- Authors of abstracts accepted for poster presentation will be assigned to two poster sessions: a pre-meeting Virtual Poster Showcase (June 21 or 22) AND a traditional, in-person Poster Session (June 26 or 27). Authors who cannot travel to Vancouver will only participate in a Virtual Poster Showcase. During Virtual Poster Showcases, attendees, regardless of mode of attendance, will be able to interact with poster authors via text or video chat via the Attendee Hub.
- Travel Awards are available for trainees who will be presenting abstracts in Vancouver. Trainees can apply for the Edward W. Carney Trainee Award at the same time that they submit their BDRP Travel Award applications (deadline February 22).
- Even though OTIS and DNTS are holding their meetings virtually this year, we still plan to hold several joint sessions with each sister society. These joint sessions will be livestreamed from Vancouver and accessible via the Attendee Hub, just like all the other scientific sessions in the BDRP meeting. Joint registration fees are available for BDRP members who are also current members of OTIS or DNTS.
- Recognizing that some attendees will be participating virtually from different time zones throughout the world, some sessions that are not available at optimal times for these attendees will be replayed during the live event at more suitable times.
- The health and safety of all those involved with our meeting in Vancouver are very important to us. Our Onsite Health and Safety Policy and Guidelines document is now available in the Policies and Guidelines section of the meeting website, and we encourage you to review it.
*Due to the format of Professional Development Workshop and the Multidisciplinary Research Needs Workshop, these workshops will not be livestreamed.