Program

Presenter Information

All those presenting their abstract in a platform or a poster session are required to register for the BDRP Annual Meeting.

Poster Presentation

Poster Presentation Instructions

New this Year: Posters will be on display starting at 10:00 am on the day of the assigned poster session, providing attendees more time to view posters. Poster presenters do not need to be at their poster during the unattended poster session times.

During the attended Posters Session times, the poster presenters will be at their poster for discussion and questions regarding their research. All posters must be removed immediately following their assigned poster session. It is the responsibility of the poster presenter to remove the poster. Failure to do so could result in damage to or loss of the unclaimed poster. BDRP assumes no responsibility for any poster not removed at the end of the session.

The top of your poster board should contain the following information, with letters at least 3/4 inch high:

  1. Title
  2. Authors
  3. Affiliations

Poster information should be legible from a distance of at least 3 to 4 feet. Material, including line drawings, should be clearly presented and maybe computer generated (laser printing is preferred). Poster sessions and times for setup and removal are indicated below.

Posters will be on display in one of two poster sessions:

Poster Session 1: Sunday, June 29
Unattended: 10:00 AM-6:00 PM
Attended: 6:00 PM-7:30 PM

  •  Poster should be on display beginning at 10:00 am on Sunday, June 29
  •  Presenters should be present from 6:00 PM-7:30 PM
  •  Posters must be removed at 7:30 PM on Sunday, June 29
    (Failure to remove your poster at 7:30 pm could result in damage to or loss of your poster.)

Poster Session 2: Monday, June 30
Unattended: 10:00 AM-5:30 PM
Attended: 5:30 PM–7:00 PM

  •  Poster should be on display beginning at 10:00 am on Monday, June 30
  •  Presenters should be present from 5:30 PM-7:00 PM
  •  Posters must be removed at 7:00 PM on Sunday, June 30
    (Failure to remove your poster at 7:00 pm could result in damage to or loss of your poster.)

Platform Presentation

Platform Presentation Instructions

The Annual Meeting Agenda has a fixed schedule to allow flexibility when moving between sessions. It is important that you strictly adhere to the times outlined in the program. Please note that you will need to use PowerPoint for your presentation. You are encouraged to use the Annual Meeting slide template which is available in the Speaker Management System for consistency throughout the platform sessions. Company names and company logos are only permitted on the title slide and acknowledgment slides. Please note that the screens in the session rooms are in wide-screen format (16:9).

Presentation Tips

The oral presentation of a scientific paper with digital projection is quite different from the presentation of the same information in a journal article. In a journal article, all the details of the research must be given to allow the reader to evaluate the science. In an oral presentation, you have a limited amount of time and a limited number of slides in which to get across the major thrust of the study. Details cannot be included, only the major ideas. Therefore, each slide cannot contain more information than the viewer can comprehend in a short time. Design each slide to communicate a single idea quickly! Make the print large enough to be seen on an eight-foot screen from 100 feet.

It is important that you practice your presentation before delivering it in your session. You should limit the number of slides to a maximum of one slide per minute—fewer slides may be preferable for your presentation. PowerPoint presentations afford the easy opportunity for information overload and can detract from the major points to be emphasized. Keep this in mind when planning your presentation. An exemplary presentation would include at least one introductory slide and a summary slide stating the key conclusions.

The following should help you in your presentation preparation:

  1. Ensure that you have the required permissions to use any published/copyrighted graphics/images.
  2. Ensure that all graphics have the required citations.
  3. Prepare your slides to communicate ideas, not details. If someone wants details, let him or her ask you during the discussion period.
  4. Put the minimum amount of information on the slide that is necessary to communicate your idea. After drafting the slide, see what can be left out while still communicating the essential idea. Revise your draft to reduce the material to a minimum.
  5. If using a table, take time to think through what conclusion you want to present from the table and use the least amount of material you can to communicate that idea. In general, a table on a slide should contain no more than three columns and no more than four rows.
  6. A slide presentation should include a title slide, a slide stating the question or hypothesis to be addressed, and a slide describing the overall approach you used to address the question. A "methods" slide or two should be included but should never provide all the details unless the purpose of the talk is to describe the method. Drawings or flow charts can sometimes be used to present complex methods succinctly. The next several slides should present and interpret the results obtained, and a final slide should give the conclusions of the study.
  7. If you have more than one slide per minute of presentation, you have too many slides.
  8. Color and graphics can enhance and clarify your presentation but can also be distracting if not carefully chosen. In general, the text shown on a dark background should be very light and the text shown on a light background should be very dark. Some color combinations that work fine on a computer monitor do not project well.
  9. If your slide contains a video, make sure you embed the video in your PowerPoint presentation and provide the video file.