Program

Presenter Instructions

All those presenting their abstract in a platform or a poster session are required to register for the BDRP Annual Meeting and present their abstract in person.

Poster Presentation Instructions

During the attended Posters Session times, the poster presenters will be at their poster for discussion and questions regarding their research. All posters must be removed immediately following their assigned poster session. It is the responsibility of the poster presenter to remove the poster. Failure to do so could result in damage to or loss of the unclaimed poster. BDRP assumes no responsibility for any poster not removed at the end of the session.

Your poster must not exceed 4 feet in height by 6 feet in width.

The top of your poster board should contain the following information, with letters at least 3/4 inch high:

  1. Title
  2. Authors
  3. Affiliations

Posters should be easy to read from a distance of at least 3–4 feet. All content, including line drawings, should be clearly presented; computer-generated materials are recommended, with laser printing preferred. The schedule for poster sessions, including setup and removal times, is provided below.

Posters will be on display in one of two poster sessions:

Poster Session 1: Sunday, June 14
Attended: 6:00 PM-7:30 PM

  •  Poster should be on display beginning at 5:00 PM on Sunday, June 14
  •  Presenters should be present from 6:00 PM-7:30 PM
  •  Posters must be removed at 7:30 PM on Sunday, June 14
    (Failure to remove your poster at 7:30 pm could result in damage to or loss of your poster.)

Poster Session 2: Monday, June 15
Attended: 6:00 PM-7:30 PM

  •  Poster should be on display beginning at 5:00 PM on Monday, June 15
  •  Presenters should be present from 6:00 PM-7:30 PM
  •  Posters must be removed at 7:30 PM on Monday, June 15
    (Failure to remove your poster at 7:30 pm could result in damage to or loss of your poster.)

Platform Presentation Instructions

The Annual Meeting Agenda has a fixed schedule to allow flexibility when moving between sessions. It is important that you strictly adhere to the times outlined in the program. Please note that you will need to use PowerPoint for your presentation. You are encouraged to use the Annual Meeting slide template, which is available in the Speaker Management System for consistency throughout the platform sessions. Company names and company logos are only permitted on the title slide and acknowledgment slides. Please note that the screens in the session rooms are in wide-screen format (16:9).

Presentation Tips

Presenting a scientific paper with digital projection is very different from publishing it in a journal. A journal article must include all the details necessary for readers to evaluate the research. In contrast, an oral presentation is limited in both time and number of slides, so the focus should be on conveying the main findings. Each slide should present a single, clear idea that can be understood at a glance. Keep text large enough to be easily read on an eight-foot screen from 100 feet away. Be mindful of font size and color to ensure your slides are easy to read. Use large, clear fonts and high-contrast color combinations so that text and graphics remain visible from the back of the room.

Practice your presentation in advance to ensure a smooth delivery. Aim for no more than one slide per minute—fewer may be even more effective. While PowerPoint makes it easy to add content, too many slides can overwhelm your audience and distract from your key messages. Plan thoughtfully: include at least one introductory slide to set the stage and a concluding slide that summarizes your main takeaways.

Platform Presentation Best Practices:

  • Make sure you have the necessary permissions to use any published or copyrighted graphics or images. You will be asked to sign a form confirming that these permissions have been obtained.
  • Ensure that all graphics have the required citations.
  • Prepare your slides to communicate ideas, not details. If someone wants details, let him or her ask you during the discussion period.
  • Put the minimum amount of information on the slide that is necessary to communicate your idea. After drafting the slide, see what can be left out while still communicating the essential idea. Revise your draft to reduce the material to a minimum.
  • If using a table, take time to think through what conclusion you want to present from the table and use the least amount of material you can to communicate that idea. In general, a table on a slide should contain no more than three columns and no more than four rows.
  • A slide presentation should include:
    • A title slide
    • A slide stating the question or hypothesis to be addressed
    • A slide describing the overall approach you used to address the question
    • A "methods" slide or two should be included, they should never provide all the details unless the purpose of the talk is to describe the method.
      • Drawings or flow charts can sometimes be used to present complex methods succinctly
    • The next several slides should present and interpret the results obtained
    • A final slide should give the conclusions of the study
  • If you have more than one slide per minute of presentation, you have too many slides.
  • Color and graphics can enhance and clarify your presentation but can also be distracting if not carefully chosen. In general, the text shown on a dark background should be very light and the text shown on a light background should be very dark. Some color combinations that work fine on a computer monitor do not project well.
  • If your slide contains a video, make sure you embed the video in your PowerPoint presentation and provide the video file; the internet in the session rooms is not always strong enough to play a video from a website.